So some hot button issue in your state or in the country has you steaming, you are probably feeling the need to speak out about the issue but the question is where to do you turn to vent your frustration? Why not exercise your civic rights and write a letter to your representing congressman about the issue in question? Not only are you getting your concerns off you chest, but there is a high probability that other concerned constituents have similar concerns about the same issue and are likely contacting their representatives–if enough people speak out than the representative and in turn the government is more likely to be aware of and take action regarding the problem. In essence, democracy in action.
Of course there are a few things to keep in mind as you draft a letter to your national representative. It goes without speaking your spelling and grammar should be immaculate. Here are a few other tips for writing a good letter to you government representative.
The actual content should exceed no more than 1 page and should be to the point with little to no fluff.
Ideally your letter should break down into three distinct sections, the first section should clearly state your position and whether you support it or oppose it. The second section of course should go on to explain why you support or oppose the issue at hand, and finally the final section should be a request for the congressman to send you a response on what his position on the issue is as well as a reason why.
The entire tone of the letter should be firm yet courteous, there is no place for adhomieum threats, name calling, or other behaviors that would be unbecoming of you. Such behavior would only cause the letter to be tossed rendering the whole exercise of writing the letter in the first place in moot point.
If your letter is in reference to an upcoming law or bill, you should always refer to the bill number, as it will be easier to determine what measure your concern about as well as display the knowledge and understanding.
It also doesn’t hurt to try to send a letter so it is delivered about midweek, as the mail tends to be its heaviest on Mondays and Fridays. A midweek delivery will increase the chances of the latter being opened and read reasonably quickly.
Finally there is this very specific protocol on how you should address the President or other representatives of the government. They are as follows:
The President of the United States
The White House
Washington. D.C. 20500
Dear Mr President.
The Honorable [Senator Name]
Senate Office Building
Washinton, D.C. 20510
Dear Senator [Senator Name]
The Honorable [Representative Name]
House Office Building
Washington, D.C. 20515
Dear Mr/Mrs [Representative Name]